How to write a professional email by Mr.Zaki Badr?

How to write a professional email by Mr.Zaki badr?
How to write a professional email by Mr.Zaki Badr? 

Follow these five simple steps to make sure your English emails are perfectly professional.
Begin with a greeting
Thank the recipient
State your purpose
Add your closing remarks
End with a closing

Begin with a greeting

Always open your email with a greeting, such as “Dear 
Lillian”. If your relationship with the reader is formal, use 
their family name (eg. “Dear Mrs. Price”). If the 
relationship is more casual, you can simply say, “Hi Kelly”. 
If you don’t know the name of the person you are writing to, use: “To whom it may concern” or “Dear Sir/Madam”.

Thank the recipient 

If you are replying to a client’s inquiry, you should begin with
 a line of thanks. For example, if someone has a question about 
your company, you can say, “Thank you for contacting ABC 
Company”. If someone has replied to one of your emails, be 
sure to say, “Thank you for your prompt reply” or “Thanks for
 getting back to me”. Thanking the reader puts him or her at 
ease, and it will make you appear more polite.

If you are starting the email communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For example, “I am writing to enquire about …” or “I am writing in reference to …”.
Make your purpose clear early on in the email, and then move into the main text of your email. Remember, people want to read emails quickly, so keep your sentences short and clear. You’ll also need to pay careful attention to grammar, spelling and punctuation so that you present a professional image of yourself and your company.
Here is our special course about English punctuation 
Mastering English Punctuation:  
If you want to learn more, I could help you write a better email.

You could contact us through our WhatsApp:  
Mr.Zaki Badr
A TESOL holder, Arizona State University, USA, December 


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